Court Clerk Monitor

CC1-2 Clerk of Court

Term/full-time

(with a possibility of becoming Regular)

Manitoba Justice

Manitoba Court Operations, Courts

Winnipeg MB

Advertisement Number: 40453

Salary(s):   CC1-2 $1,661.70 - $2,048.85 bi-weekly

Closing Date:   March 31, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

“Information For Job Seekers: https://www.gov.mb.ca/govjobs/info/index.html”

To be considered for this competition you must submit an Application Screening Form (Word or fillable PDF only), along with your resume and cover-letter.  Complete the Application Screening Form at the link below.  
 
If you are having difficulty opening the link, you may have to use a different browser. You may also contact Human Resource Services under “Apply to” to request a copy of the Application Screening Form.  The selection board will rely on information provided in the form and may rely on the information provided in the resume and cover letter to determine whether a candidate will be invited for further assessment.  
 

                ***CLICK HERE TO ACCESS THE APPLICATION SCREENING FORM.***
 

Have you considered a career in Courts Operations?
Manitoba Justice’s strength comes from its employees and diverse workforce.  We have a substantial benefits package which includes extended health, health spending, dental, vision, long term disability, supportive employment, maternity and parental leave, and a defined pension plan.
This position involves considerable public contact and assistance to the legal profession related to regulations or procedures and completion of court documents. Training is provided for this position and consists of learning both court office and courtroom roles in order to gain the basic working knowledge of court rules and procedures. Successful candidates usually start as a Clerk of Court 1 (CC1) and with training/experience, progress to the Clerk of Court 2 (CC2) level.  To be considered for this competition you must submit an application form.

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Enhanced Security Check
• Satisfactory Criminal Record Check with Vulnerable Sector Search
• Satisfactory Adult and Child Abuse Registry Checks 
• A valid Manitoba Class 5F driver’s license (desired)
• Ability to travel to other court centers and circuit court locations by car, airplane and any other means of transportation with thepossibility of overnight stays
• Ability to lift and transport related equipment weighing up to 14 kgs./30 lbs.
• Ability to work overtime as necessary with little notice

Qualifications:
Essential:

• Experience performing clerical and administrative duties including data entry, handling inquiries on the phone/in-person, and preparing/processing complex detailed documentation
• Excellent organizational and time management skills including the ability to handle multiple tasks in pressure situations with strict deadlines 
• Strong interpersonal skills with the ability to resolve conflict
• Ability to maintain accuracy and pay attention to detail
• Ability to work independently with minimal supervision
• Ability to exercise sound judgment and independent decision making skills
• Ability to work effectively in a team environment as well as contribute to a respectful workplace
• Excellent verbal communication skills with the ability to project vocally without error 
• Excellent written communication skills  
• Proficiency with Microsoft Office (Word, Outlook) or equivalent programs

Desired:

• Experience working in a court or related legal environment which may include working with courtroom documentation, procedures and processes
• Completion of a recognized legal or administrative assistant program, other related post-secondary education or related training

Duties:
The incumbent will be required to perform duties as a Court Clerk Monitor attending Provincial and King's Bench criminal, family and civil court sittings. Duties include: monitoring  and recording court proceedings, marking and recording exhibits, reading charges, administering oaths to witnesses, maintaining order in the courtroom, completing court dispositions and all related paperwork, and performing other pre and post court related duties. The incumbent is expected to maintain discretion at all times with the ability to handle sensitive and graphic evidence and submissions during court hearings. The incumbent will also assist the judiciary, members of the legal profession, police and public as required. 

Presentation on the Court Clerk Monitor Position:
https://www.gov.mb.ca/govjobs/doc/Screening_Application_Form/the_role_of_a_court_clerk_hiring_process_cc1-2.pptx

 

Apply to:

When applying to this position "click here to access the application form" and please indicate the advertisement number and position title in the subject line and/or body of your email and submit your cover letter, resume and application screening form.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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