Office Manager
AO1 Administrative Officer 1
Regular/full-time
Sport, Culture, Heritage and Tourism
Major Agencies and Program Support - Arts, Culture and Sport in Community Unit, Culture and Sport Programs Division
Winnipeg MB
Advertisement Number: 40142
Salary(s): AO1 $51,614.00 - $60,597.00 per year
Closing Date: December 6, 2022
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.
An eligibility list may be established to fill similar regular, term or acting status positions and will remain in effect until exhausted.
Major Agencies and Program Support provides direction and internal support to the Division in the areas of strategic planning, policy development, program design, implementation and evaluation, inter/intra governmental initiatives, research, human resource planning and financial comptrollership. The branch is responsible for administering the Arts, Culture and Sport in Community Funds and is the primary point of contact for many of the major agencies for which the department has statutory responsibilities, including several that manage government-owned facilities on behalf of the Manitoba government.
To be considered for this competition candidates ARE REQUIRED to submit the Application Form for screening, along with your resume, to the Public Service Commission by email (govjobs@gov.mb.ca), quoting competition #40142 and the position title in the subject line. Resumes may be used in addition to the Application Form for screening purposes. Note that candidates will only be invited to an interview if they have satisfactorily met the requirements stated in the Application form. See below for further instructions.
Click here to access the application form.
Conditions of Employment:
- Must be legally entitled to work in Canada
Qualifications:
Essential:
- Experience in financial management, including: financial analysis and reporting; processing accounts payable/receivable; preparation of complex budgets and cashflows.
- Experience interpreting and applying financial and administrative policies, procedures and practices.
- Experience working with SAP as it relates to financial and human resources activities.
- Extensive experience providing administrative coordination and support to senior management, including managing filing systems, coordinating meetings and management of office equipment and supplies.
- Experience managing confidential documents, correspondence, authority seeking documents and other highly sensitive materials on behalf of senior leadership.
- Excellent interpersonal skills with the ability to work with all levels of government.
- Strong organizational and time management skills with ability to prioritize work to meet tight deadlines.
- Excellent attention to detail with the ability to maintain a high level of accuracy.
- Strong ability to anticipate needs, take initiative and work independently.
- Written communication skills to draft, format, edit and proofread correspondence and reports.
- Strong verbal communication skills to communicate clearly and professionally with internal and external stakeholders.
- Experience using Microsoft Office programs including Word, Excel, and Outlook.
Duties:
Under the general direction of the Manager, Arts, Culture and Sport in Community, the position is responsible for administration, office management, financial accounting and supervision of processing activities handled by administrative staff; monitoring analysts’ assignments and coordination of Unit assignments. The incumbent will also maintain proper accounting records.
The Office Manager will be required to perform and/or direct tasks/activities on their own initiative, on behalf of the Manager, Arts, Culture and Sport in Community; to this end they will ensure that priorities are met and will provide direction and assistance to staff within the Unit. The Office Manager must be able to communicate effectively with branch staff, divisional management, the Major Agencies and Program Support (MAPS) Branch, members of the public and other stakeholders. The incumbent may be required to provide back up for the MAPS Administrative Officer.
Apply to:
To be considered for this competition candidates ARE REQUIRED to submit the Application Form for screening, along with your resume, to the Public Service Commission by email (govjobs@gov.mb.ca), quoting competition #40142 and the position title in the subject line. Resumes may be used in addition to the Application Form for screening purposes. Note that candidates will only be invited to an interview if they have satisfactorily met the requirements stated in the Application form. See below for further instructions.
Click here to access the application form.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
_
