Scheduling Clerk

CL3 Clerk 3

Regular/full-time

Manitoba Justice

Milner Ridge Correctional Centre, Correctional Services

Winnipeg MB

Advertisement Number: 39429

Salary(s):   CL3 $41,212.00 - $47,283.00 per year

Closing Date:   June 30, 2022

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

To be considered for this competition, candidates must submit an Application Screening Form along with your resume and a cover letter, to the Public Service Commission by email govjobs@gov.mb.ca, quoting 39429 and position title in the subject line.

If you are having difficulty opening the link, you may have to use a different browser. You may also contact Human Resource Services (contact information under “Apply to”) to request a copy of the Application Screening Form.  The selection board will rely only on information provided in this Application Screening Form to determine whether a candidate will be invited for further assessment.”

CLICK HERE to access the application form.

The Department of Manitoba Justice is seeking a qualified individual to fill the position of Scheduling Clerk, located at the Milner Ridge Correctional Centre, in Beausejour, Manitoba. 

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Internal Security Screening 
• Satisfactory Criminal Record Check with Vulnerable Sector Check
• Satisfactory Child Abuse Registry Check 
• Satisfactory Adult Abuse Registry Check 

Qualifications:
Essential:

• Extensive experience administering and maintaining complex electronic and manual employee schedules
• Experience performing clerical and/or administrative support duties
• Experience with interpreting and applying policies, procedures and guidelines related to a scheduling environment
• Experience developing and maintaining positive relationships with internal and external stakeholders
• Experience working in a team environment
• Ability to work with minimal supervision
• Strong verbal communication skills
• Strong organizational skills including attention to detail and meeting deadlines
• Strong written communication skills
• Effective interpersonal skills
• Proficiency with computer software programs such as Microsoft Word, Excel and Outlook

Desired:

• Experience performing timekeeping functions in SAP
• Experience administering and maintaining 24 hour, 7 day a week schedules

Duties:
Under the supervision of the Manager, Financial Services, the incumbent is responsible for preparing staff schedules in accordance with the Manitoba Government Employees’ Master Agreement (GEMA) and Component/Sub Agreements for regular, part-time and casual employees in a 24 hour shift environment. The duties of the incumbent will include coordinating staff scheduling activities to ensure replacement staff availability for planned absences and initiating replacement staffing activity. The person will also be responsible for responding to short notice requests for staff absences as well as maintaining daily records of scheduled hours for part-time staff. As required, the person will also provide clerical support and timekeeping functions.

Apply to:

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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