Administrator

AO1 Administrative Officer 1

Regular/full-time

Manitoba Finance

Consumer Protection Office, Consumer Protection and Business Services

Winnipeg MB

Advertisement Number: 38145

Salary(s):   AO1 $48,853.00 - $57,363.00 per year

Closing Date:   October 19, 2021

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people and persons with disabilities. Applicants are requested to self-declare at the time of application.

The Funeral Board of Manitoba administers The Funeral Directors and Embalmers Act, The Cemeteries Act and The Prearranged Funeral Services Act. It is a quasi-judicial board that oversees the funeral profession by receiving complaints and holding hearings. This regulatory body licences funeral directors, embalmers, funeral homes, cemeteries, crematories, columbaria, mausoleums, as well as cemetery and prearranged funeral sales agents.  

Conditions of Employment:

• Must be legally entitled to work in Canada

• Must provide and maintain a satisfactory Criminal Record Check
• Must work overtime as required

Qualifications:
Essential:

• Post-secondary education in Business Administration, Office Administration, or a related program. An equivalent combination of education and experience may be considered.
• Experience performing administrative/clerical duties such as data entry, maintaining filing systems, sorting mail, operating office equipment and general office support. 
• Experience using research tools, such as search engines, online research data bases, journals etc. 
• Experience interpreting and/or applying legislation, regulations and/or policy.
• Demonstrated experience verbally communicating detailed information to internal and external stakeholders.
• Demonstrated written communication skills with experience drafting correspondence, reports, emails, memos to internal and external stakeholders and management.  

Desired:

• Experience in financial administration, including accounts payable, accounts receivable, payroll, monitoring budgets and cash flow. 
• Experience working in a regulatory, legal or quasi-judicial environment.

Duties:
The Administrative Officer receives, processes and distributes incoming licence applications; handles processing of prescribed fees; and is responsible to maintain efficient and accurate filing systems. The incumbent is responsible to ensure all documentation is complete and accurate; reviews and designs processes and forms to ensure compliance with legislative requirements. The incumbent receives and reviews incoming complaints and determines if a breach of the applicable legislation occurred. The Administrative Officer compiles research and completes jurisdictional scans when drafting authority seeking documents. The incumbent coordinates Board hearings; responds to inquiries from the public and senior departmental staff; initiates and composes correspondence and reports for the Board and departmental staff as needed. The Administrative Officer provides assistance to internal and external stakeholders including the Funeral Board of Manitoba, legal counsel, the bereavement industry and members of the general public regarding the application of statutes, regulations, and the Funeral Board of Manitoba policies.

Apply to:

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
 

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

_