Bilingual Legal Assistant

CL4 Clerk 4

Regular/full-time

Manitoba Justice

Legislative Counsel

Winnipeg MB

Advertisement Number: 36823

Salary(s):   CL4 $1,855.28 - $2,113.38 bi-weekly

Closing Date:   January 3, 2021

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Applicants may be asked to complete a written test in English and French.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

This position is designated bilingual. The successful candidate must be able to communicate verbally and in writing in both official languages (English and French). 

The Legislative Counsel Division is responsible for drafting, translating and publishing the laws of Manitoba. It provides drafting and translation services for legislation (Acts and regulations) to all government departments and provides related legal advice. The Division also provides legislative and parliamentary translation services to the Legislative Assembly of Manitoba. In addition, the Division operates and maintains the Manitoba Laws website. 

Conditions of Employment:

• Must be legally entitled to work in Canada
• A satisfactory Criminal Record Check

• Evening and weekend work as required

Qualifications:
Essential:

• Extensive experience performing a full range of secretarial/administrative duties such as preparing correspondence, maintaining physical and electronic files, managing calendars and schedules for lawyers, including arranging meetings and conference calls
• Excellent interpersonal skills with the ability to deal effectively with senior officials
• Excellent French written communication skills with the ability to draft correspondence/documents, proofreading correspondence/documents prepared by other staff members in order to ensure proper grammar, spelling and content
• Excellent French verbal communication skills
• Excellent English written communication skills
• Excellent English verbal communication skills
• Superior attention to detail and ability to ensure accuracy of work 
•  Political acumen including the ability to manage confidential and politically sensitive material/situations in an appropriate manner
•  Excellent organizational skills with the ability to work in fast-paced and high-pressure environment
• Ability to take initiative and work independently with minimal supervision
• Experience with Microsoft Office (Word and Outlook) or equivalent software applications

Desired:

• Successful completion of a secretarial/administrative assistant training program with related office experience, or an equivalent combination of education, training, and experience may be considered

Duties:
This position provides bilingual support to the office's lawyers and translators. The Legal Assistant must be able to assess information in English and French, and work independently to ensure that appropriate steps are taken so that projects and other work of the office are completed expeditiously and in accordance with the formalities and complexities involved in enacting legislation and the procedures of the Legislative Assembly. The Legal Assistant must be able to review, analyze and interpret information (including complex drafting instructions), to identify issues and deficiencies, to perform basic drafting, including drafting orders in council, and to perform necessary searches, research and investigations to locate essential information. The Legal Assistant must also prepare English and French legislation (both original Acts and consolidations) for publication in paper and electronic formats.

Apply to:

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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