Administrative Assistant

AY3 Administrative Secretary 3

Regular/full-time

Department of Health and Seniors Care

Health Human Resource Planning, Health Workforce Secretariat

Winnipeg MB

Advertisement Number: 33400

Salary(s):   AY3 $40,323.00 - $46,091.00 per year

Closing Date:   November 24, 2017

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people, visible minorities and persons with disabilities. Applicants are requested to self-declare at the time of application.

An eligibility list may be established from this competition for future term and regular positions and may be in place for up to 12 months.

Health Human Resource Planning (HHRP) is responsible for providing policy direction and departmental leadership in developing provincial level health human resource policy, planning, and monitoring supply and demand trends (to facilitate matching). This includes supply, utilization, legislation and adjustment strategies for all healthcare providers to support the delivery of health care in Manitoba. HHRP also provides policy direction, at the provincial level on appropriate compensation levels and mechanisms, policies, innovations, concept model, and related structure.  

Conditions of Employment:

  • Must be legally entitled to work in Canada

Qualifications:

Essential:
  • Extensive experience providing secretarial/administrative support to executive and senior management
  • Experience in calendar management; creating and maintaining paper and electronic filing; tracking and monitoring projects or assignments
  • Ability to work with highly confidential and sensitive material
  • Strong organizational and time management skills to balance competing demands in a rapidly changing environment with stringent deadlines while working under pressure
  • Excellent interpersonal skills including the ability to work cooperatively in a team environment
  • Effective written communication skills, including formatting, editing and proofreading documents, with the ability to prepare correspondence and assist in composing reports, expenses and presentations
  • Ability to take initiative and work independently with minimal supervision
  • Excellent verbal communication skills with the ability to communicate effectively with the public and government officials at all levels
  • Experience with Microsoft Office programs (Word, Outlook and Excel)
 
Desired:
  • Completion of a post-secondary program specializing in providing administrative support

Duties:

Reporting to the Executive Director, the Administrative Assistant is responsible for providing administrative services to both the Executive Director as well as several other staff within the branch. Working in a fast-paced environment with high attention to detail, the incumbent is responsible for providing general administrative support to the office, including reviewing/formatting/typing and tracking of complex documents are correspondence and maintaining a bring-forward and filing system to ensure files are appropriately maintained and actions are carried out in a timely manner.
 
A detailed position description is available upon request. 

Apply to:

Advertisement # 33400
Public Service Commission
Human Resource Services
608-330 Portage Avenue
Winnipeg, MB , R3C 0C4
Phone:  204-945-4394
Fax: 204-948-2193

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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