Advertisement Number: 43563

Salary(s):  AY4 $51,368.00 - $59,973.00 per year

Closing Date: January 30, 2025

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list will remain in effect until exhausted or expired based upon operational requirements. 

This competition will be used to fill future acting status, term or regular positions.  Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

To be considered for this competition you must submit an application form. See below for further instructions.

Click here to access the application form.

• Must be legally entitled to work in Canada

Qualifications:

Essential:

• Extensive experience providing administrative and secretarial support to executive and  senior level staff.
• Experience scheduling and coordinating meetings, travel arrangements, taking minutes, meeting preparation and day to day administrative support.
• Excellent written communication skills, with the ability to draft,  format, edit and proofread correspondence  on behalf senior level staff, with excellent attention to detail.
• Demonstrated political acumen and ability to effectively manage and maintain confidentiality when dealing with sensitive documents and information.
• Experience coordinating the flow of incoming and outgoing correspondence and maintaining and managing electronic and physical files.
• Strong interpersonal and verbal communication skills to interact professionally with management and stakeholders and maintain strong working relationships.
• Excellent time management skills with the ability to prioritize workloads and effectively manage deadlines and shifting priorities.
• Excellent problem-solving and decision-making skills.
• Ability to work independently and take initiative, while managing unexpected changes or last minute requests.
• Experience working with policies, procedures and guidelines.
• Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint.

Desired:

• Experience working with AIMS or SIMS.
  Post secondary education in office administration is an asset.

Duties:

We are seeking a highly organized and professional Administrative Assistant to provide comprehensive support to senior executive staff within the Government of Manitoba.   The Administrative Assistant requires exceptional attention to detail, excellent communication skills, and the ability to handle confidential and sensitive information with tact and discretion.   This position requires experience drafting, proofreading, editing and formatting a wide range of documents;  managing files and track incoming and outgoing correspondence and emails; managing senior executive calendars; experience with travel arrangements, and answering telephones and public inquiries, and must have exceptional communication skills with the ability to communicate clearly and professionally with internal and external stakeholders.

Apply Now:

To be considered for this competition you must submit an application form.  Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form.  The selection board will rely only on information provided in this form to determine whether a candidate will be invited for further assessment.  Note: You are not required to submit a cover letter, but may be asked to submit a resume, references, or other documentation at a later point if invited for further consideration. 

Click here to access the application form.

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.