Disclosure Unit Clerk

CL3 Clerk

Term/full-time

Manitoba Justice

Manitoba Prosecution Services, Crown Law

Winnipeg MB

Advertisement Number: 40392

Salary(s):   CL3 $43,557.00 - $49,968.00 per year

Closing Date:   January 13, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

To be considered for this competition you must submit an application form.  Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form.  The selection board will rely only on information provided in this form to determine whether a candidate will be invited for further assessment.  Note: You are not required to submit a cover letter, but may be asked to submit a resume, references, or other documentation at a later point if invited for further consideration. 

Click here to access the application form.

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Criminal Record Search with Vulnerable Sector Search
• Satisfactory Enhanced Security Screening.
• Satisfactory Child Abuse Registry Check. Satisfactory Adult Abuse Registry Check.
• Overtime may be required. The incumbent will be required to work Sunday shifts.
• The incumbent must have the ability to lift at least 20 lbs.

Qualifications:
Essential:

• Experience performing clerical and/or administrative support duties in a court or legal related environment. 
• Experience creating and maintaining physical and electronic legal file systems. 
• Experience interpreting and applying established protocols when processing detailed documentation. 
• Strong analytical and problem solving skills with the ability to exercise judgment and make decisions. 
• Maintain accuracy and attention to detail. 
• Excellent interpersonal skills with the ability to deal effectively with related legal system stakeholders.
• Effective written communication skills. 
• Effective verbal communication skills. 
• Ability to work in a team environment and contribute to a respectful workplace. 
• Excellent organizational and time management skills. 
• Ability to work independently under minimal supervision. 
• Experience dealing with confidential information and using discretion in handling sensitive material.  
• Proficiency with Microsoft Office programs, including Word, Excel and Outlook or equivalent. 

Desired:

• Successful completion of a recognized legal secretarial/administrative assistant training program.
• Knowledge of database applications including Prosecutions Information and Scheduling Management System (PRISM) and Criminal Courts Automated Information Network (CCAIN) or equivalent applications.
• Knowledge of Manitoba Prosecution Service processes or policies relating to Disclosure.

Duties:
The Disclosure Clerk is responsible for the preparation of electronic and physical prosecution files, accurate entry of charges, involvements and all investigative material into Prosecutions Information and Scheduling Management System (PRISM), as well as the redaction and preparation of  particulars for disclosure using standard office equipment and custom software. Other duties may include mail management, reception duties and the delivery and collection of documents to and from various office locations.

Apply to:

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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