Administrative Assistant *AMENDED*

AY3 Administrative Secretary

Regular/full-time

Department of Agriculture

Various Divisions and Branches

Minnedosa MB, Brandon MB, Winnipeg MB, Carman MB

Advertisement Number: 39982

Salary(s):   AY3 $43,462.00 - $49,704.00 per year

Closing Date:   November 8, 2022

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created to fill similar term, and regular positions in various locations throughout the Province of Manitoba and will remain in effect until exhausted. 

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

Positions will support the following branches/sections within the Department of Agriculture:
Minnedosa - Agriculture Crown Lands Section
Winnipeg - Financial and Administrative Services Branch
Brandon - Land Use and Ecosystem Resilience Branch (Note: other locations, such as Carberry, may be considered)
Carman - Crop Production Section

Manitoba Agriculture works collaboratively with citizens, industry, governments and other stakeholders to enable the sustainable development and strengthen the resilience of Manitoba's agriculture and food processing industries. Skilled, passionate and engaged staff that embrace innovation and continuous improvement are key to the department's success.   

To be considered for this competition candidates ARE REQUIRED to submit the Application Form for screening, along with your resume, to the Public Service Commission by email (govjobs@gov.mb.ca), quoting competition #39982 and the position title in the subject line. Resumes may be used in addition to the Application Form for screening purposes. Note that candidates will only be invited to an interview if they have satisfactorily met the requirements stated in the Application form. See below for further instructions.

Click here to access the application form.

Conditions of Employment:

• Must be legally entitled to work in Canada

Qualifications:
Essential:

• Experience providing administrative support in a fast-paced office environment including managing electronic calendars to schedule and coordinate meetings, managing correspondence, data entry, and maintaining filing and document tracking systems.
• Experience working with the public and providing customer service to a diverse clientele.
• Experience handling sensitive and confidential information in a professional manner. 
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
• Strong organizational and time management skills to prioritize work and meet deadlines
• Ability to maintain a high degree of accuracy and attention to detail
• Strong written communication skills to draft, format and edit correspondence, letters, memos and reports
• Strong verbal communication skills to clearly and professionally communicate with internal and external stakeholders in person and by phone. 
• Ability to take initiative and work independently with minimal supervision
• Strong interpersonal skills to build and maintain effective working relationships with various stakeholders

Duties:
This position provides administrative, coordination and secretarial support within the Branch. The position is responsible for demonstrating leadership in coordinating activities and in completing independent tasks, such as collating information, gathering background information and organizing events that contribute to the completion of larger initiatives. The responsibilities of this position include assisting with scheduling, correspondence, following up with staff on deadlines, and coordination of administrative functions. Additionally, the incumbent will administratively support a variety of initiatives through the development, revision and editing of documents and websites, organization of meetings, records management and coordination of schedules.

Apply to:

To be considered for this competition candidates ARE REQUIRED to submit the Application Form for screening, along with your resume, to the Public Service Commission by email (govjobs@gov.mb.ca), quoting competition #39982 and the position title in the subject line. Resumes may be used in addition to the Application Form for screening purposes. Note that candidates will only be invited to an interview if they have satisfactorily met the requirements stated in the Application form. See below for further instructions.

Click here to access the application form.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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