Executive Administrative Assistant

AY4 Administrative Assistant 4

Term/full-time

Until March 31, 2023

Department of Mental Health and Community Wellness

Division Support

Winnipeg MB

Advertisement Number: 39846

Salary(s):   AY4 $48,777.00 - $55,567.00 per year

Closing Date:   October 2, 2022

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Manitoba's Mental Health and Community Wellness (MHCW) department is looking to fill the role of Executive Administrative Assistant.

The department of Mental Health and Community Wellness' vision is that Manitobans experience optimal physical, mental, emotional, cultural and spiritual well-being across their lifespan.  MHCW takes a whole-of-government approach to providing strategic leadership, funding, policy direction and oversight for Manitoba’s Mental Health and Substance Use/Addictions system as well as chronic disease prevention and health promotion. 

The Manitoba government provides a comprehensive compensation and benefits package for its employees which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity and parental leave, family related leave and a defined pension plan. The Manitoba government is also committed to supporting the development of its employees through training and career development opportunities. 

Conditions of Employment:

• Must be legally entitled to work in Canada

Qualifications:

Essential:
 

• Post-secondary education in office administration with progressive administrative/clerical and secretarial experience or equivalent combination of education or training with extensive progressive administrative/clerical and secretarial experience.
• Experience providing administrative support to senior or executive level staff.
• Experience setting up and maintaining files, filing systems and document tracking systems.
• Experience managing electronic calendars to schedule and coordinate meetings.
• Excellent written communication skills with the ability to draft, proofread and edit various correspondence, including letters, memos, reports and authority seeking documents with strong attention to detail and high degree of accuracy.
• Excellent verbal communication skills with the ability to communicate effectively with the public and staff over the telephone and in person.
• Proven organizational and time management skills to effectively manage tight deadlines while maintaining a high degree of accuracy.
• Strong analytical and problem solving skills.
• Strong interpersonal skills and ability to work effectively with the public and staff, and build and maintain relationships with internal and external stakeholders.
• Ability to handle sensitive and confidential information.
• Proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint).

Duties:
The Executive Administrative Assistant plays a critical role in ensuring the appropriate flow of work between the ministerial offices and branches of the department. Demonstrating a high level of initiative and independence, this highly responsible and confidential administrative support role will manage electronic calendars on behalf of the Executive Directors, manage administrative processes and filing systems, along with the coordination, preparation and completion of various documentation.

Apply to:

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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