Secretary to the Chief Commissioner

AYD Administrative Assistant to the Deputy Minister

Regular/full-time

Department of Labour, Consumer Protection and Government Services

Automobile Injury Compensation Appeal Commission , Consumer Protection

Winnipeg MB

Advertisement Number: 39732

Salary(s):   AYD $48,588.00 - $55,850.00 per year

Closing Date:   September 5, 2022

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to women, Indigenous people and persons with disabilities. Applicants are requested to self-declare at the time of application.

An Eligibility List may be established and used for positions that become available over the next 12 months.

The Automobile Injury Compensation Appeal Commission (the Commission), is a specialist tribunal established under The Manitoba Public Insurance Corporation Act (the MPIC Act) to hear appeals of internal review decisions concerning benefits under the Personal Injury Protection Plan (PIPP) of the Manitoba Public Insurance Corporation (MPIC), a “no-fault” insurance program

To be considered for this competition you must submit an application form and a resume. Note: Only those who provide the application form and resume will be considered. See below for further instructions.

Click here to access the application form.

Conditions of Employment:

• Must be legally entitled to work in Canada

• Must be able to provide and maintain a satisfactory Criminal Record Check

Qualifications:
Essential:

• Experience providing administrative support to senior or executive level staff including scheduling meetings and coordinating appointments 
• Written communications skills including experience managing, drafting, proofreading, and editing correspondence and documents for senior level management
• Organizational and time management skills to meet strict deadlines with competing demands and changing priorities
• Experience working with highly sensitive material in a confidential and professional manner
• Excellent interpersonal skills with an ability to work with internal and external stakeholders 
• Ability to exercise a high level of initiative and good judgment
• Strong verbal communication skills with the ability to communicate clearly and professionally with the public and staff over the phone and in person
• Proficient in Microsoft Office programs (Word, Outlook and Teams)

Desired:

• Knowledge of legal terminology 
• Knowledge of medical terminology 
• Ability to communicate (verbal and written) in French

Duties:
This position provides administrative support to the Chief Commissioner, the Deputy Chief Commissioners, and the Part-Time commissioners. The incumbent types and prepares hearing decisions rendered by the Commission including proofreading, revising, and distribution to various parties; schedules hearings including the associated administration; maintains a case management system; prepares confidential correspondence to senior officials, legal counsel and Commission clients; prepares responses on general operating matters; receives and processes requests for subpoenas with the approval of the Chief Commissioner or Deputy Chief Commissioners; receives the general public when they attend for a hearing; maintains various reports; processes Commissioner expenses; makes travel arrangements for the Commissioners; prepares office attendance as SAP timekeeper; provides relief clerical support as necessary.

Additionally, this position is responsible for managing the needs of part-time commissioners by ensuring their invoices and remuneration are processed accordingly.

Apply to:

To be considered for this competition you must submit an application form and a resume. Note: Only those who provide the application form and resume will be considered. See below for further instructions.

Click here to access the application form.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

_