Deputy Registrar/Staff Justice of the Peace/Court Clerk

CC3-4 Clerk of Court 3-4

Term/full-time

 (with possibility of becoming Regular)

Manitoba Justice

Regional Courts, Thompson & The Pas Court Offices, Courts

The Pas MB, Thompson MB

Advertisement Number: 39563

Salary(s):   CC3-4 $1,820.48 - $2,322.90 bi-weekly Plus Remoteness Allowance, if applicable.

Closing Date:   December 31, 2022

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

An eligibility list will be created for similar positions and for different locations, pending appropriate staffing approval and will remain in effect for 6 months.

To be considered for this competition, candidates are required to submit the Application Screening Form for screening, along with their resume, to the Civil Service Commission by email (govjobs@gov.mb.ca), quoting 39563 and position title in the subject line. The selection board will rely on information provided in the application screening form and may rely on the information provided in the resume and cover letter for screening purposes to determine whether a candidate will be invited for further assessment.

If you are having difficulty opening the link, you may have to use a different browser. You may also contact Human Resource Services under “Apply to” to request a copy of the Application Screening Form.   

CLICK HERE to access the application screening form. 

THIS IS AN ONGOING RECRUITMENT INITIATIVE

This will be an ongoing recruitment initiative for the Court Clerk Monitor/Deputy Registrar/Staff Justice of the Peace position (CC3/4) for Courts Division in the Northern locations – specifically Thompson and The Pas.  Please indicate which location you would be interested if not both.  This will allow you to submit a single application that will be considered for Court Clerk Monitor/Deputy Registrar/Staff Justice of the Peace positions that become vacant  through out the year until December 31, 2022 in Thompson and The Pas. Regular full-time positions are then subsequently filled with term full-time employees.  There are growth opportunities where you can advance in your career.

This advertisement will remain open as positions are filled and applications will be reviewed periodically.

Fun Facts about Thompson
Known as the "Hub of the North", Thompson is one of Manitoba's more remote destinations. But with waterfalls, wilderness, wolves and more at your fingertips, this Northern city is the perfect place for true adventurers.

Fun Facts about The Pas
Known as "The Gateway to the North", The Pas is a multi-industry northern Manitoba town serving the surrounding region. The main components of the region's economy are agriculture, forestry, commercial fishing, tourism, transportation, and services (especially health and education).

Have you considered a career in Courts Operations?

A career with Manitoba Justice can be interesting and rewarding – one where you can make a difference. 
Manitoba Justice’s strength comes from its employees and diverse workforce.  We have a substantial benefits package which includes extended health, health spending, dental, vision, long term disability, supportive employment, maternity and parental leave, and a defined pension plan.

This position involves considerable public contact and assistance to the legal profession related to regulations or procedures and completion of court documents. Extensive training as well as coaching is provided for this position in order for you to succeed.  Training will start by performing junior court office duties and courtroom functions in order to acquire basic working knowledge of court rules and procedures associated with any of the various courts functioning in the province.  Successful candidates usually start as a Clerk of Court 3 (CC3) and with training/experience, progress to the Clerk of Court 4 (CC4) level.

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Enhanced/Internal Security Check
• Satisfactory Criminal Record Check with Vulnerable Sector Search, Adult and Child Abuse Registry Checks
• Ability to work flexible hours to as needed to meet workload demands
• Ability to travel to other court centres and circuit court locations by car, airplane and other means of transportation with the possibility of overnight stays
• Must qualify for an appointment as a Staff Justice of the Peace pursuant to statutory requirements
• Must possess a valid Manitoba Class 5F Driver's license and have access to a personal vehicle for business purposes
• Ability to lift and transport related equipment weighing up to 14 kgs/30 lbs
• Ability to work overtime as necessary with little notice

Qualifications:
Essential:

• Ability to administer and process complex documentation which would include reviewing, verifying, and assessing the information in accordance with legislation and procedures, preparing the required documentation and data entry 
• Excellent organizational and time management skills including the ability to handle multiple tasks in pressure situations with strict deadlines
• Strong interpersonal skills with the ability to resolve conflict
• Ability to maintain accuracy and pay attention to detail
• Ability to work independently with minimal supervision
• Ability to exercise sound judgment and independent decision making skills
• Ability to work effectively in a team environment as well as contribute to a respectful workplace
• Excellent English verbal communication skills with the ability to project vocally without error
• Excellent written communication skills
• Experience with Microsoft Office (Word, Outlook) or equivalent programs

Duties:
The incumbent will be required to perform various duties taking from three different type of court related roles.  The duties are taken from the Court Clerk Monitor, Deputy Registrar and Staff Justice of the Peace positions.

As a Court Clerk Monitor attending Provincial and Queen's Bench criminal, family and civil court sittings. Duties include: monitoring court proceedings using digital recording software, accurate logging of court proceedings, marking and recording exhibits, reading charges, administering oaths to witnesses, maintaining order in the courtroom, completing court dispositions and all related paperwork verbatim, and performing other pre and post court related duties. The incumbent is expected to maintain discretion at all times with the ability to handle sensitive and graphic evidence and submissions during court hearings. The incumbent will also assist the judiciary, members of the legal profession, police and public as required. The incumbent will also hold the designation of a Deputy Registrar and Staff Justice of the Peace.

As a Deputy Registrar, the incumbent will review and process documents under the Queen's Bench Rules, various federal/provincial Statutes/Acts and Regulations, register and issue all court pleadings and processes in all divisions of the Court and enter pertinent information on the Registry system according to a standards manual.

As a Staff Justice of the Peace, duties include: receiving information, issuing process and determining issuance of subpoenas, assuring the accuracy and completeness of court-issued documents, reviewing and signing court orders with offenders, applicants and respondents, explaining court procedures and preventative justice programs to the public.

Apply to:

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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