Manager of Administration

AO1 Administrative Officer 1

Regular/full-time

Department of Families

Child and Youth Services

Winnipeg MB

Advertisement Number: 38054

Salary(s):   AO1 $48,853.00 - $57,363.00 per year

Closing Date:   September 19, 2021

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people, visible minorities and persons with disabilities. Applicants are requested to self-declare at the time of application.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

Preference to internal applicants may be applied.

To be considered for this competition you must submit an application form. See below for further instructions. Note: Only those who provide the form will be considered. 

Click here to access the application form.

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Criminal Record Check (including Vulnerable Sector Search)
• Satisfactory Child Abuse Registry Check & Adult Abuse Registry Check

Qualifications:
Essential:

• Post-secondary education in business administration including progressive administrative and secretarial experience to senior/executive management.  Other combinations of education, training and experience may be considered
• Office management experience including time keeping, managing office space, equipment, telecommunication requirements, computer systems etc.         
• Supervisory and human resource management experience including working within a Collective Agreement, recruiting, training, managing performance, leading, mentoring/coaching staff, balancing workloads according to priorities, etc.
• Experience working with and managing highly confidential and sensitive information with diplomacy and tact
• Excellent organizational and time management skills including  the ability to establish priorities, remain flexible and meet strict and changing deadlines
• Strong interpersonal skills with the ability to build working relationships with staff at all levels of government, elected officials, and non-government organizations as well as the public with diplomacy and tact
• Strong written communication skills with experience drafting, proofreading, and formatting correspondence with strong attention to detail and a high degree of accuracy
• Advanced experience using Microsoft Office programs including Word (for creating/formatting correspondence, and documents), Excel (for creating and maintaining spreadsheets to support reporting),  Outlook (for email, scheduling meetings, managing calendars)
• Excellent verbal communication skills 
• Experience and ability to develop, implement and evaluate new or existing programs, initiatives, and/or events and to respond to evolving challenges

Desired:

• Knowledge of government administration, policies and procedures and experience in preparation of Treasury Board and Cabinet submissions, briefing notes, reports, and related routings/preparation materials
• Experience with Activities Issue Management (AIMS) 

Duties:
Responsible for providing leadership to a team of administrative professionals in organizing and ensuring the delivery of comprehensive, complex and specialized administrative management, support resources, processes and systems.The Manager is accountable for implementing and evaluating the Division’s corporate administrative policies, for providing managerial advice and direction on administrative policies and procedures, for providing a full range of human resource support services, and for initiating best practices that will ensure the ability to respond to changing/emerging demands.

Apply to:

To be considered for this competition you must submit an application form. See below for further instructions. Note: Only those who provide the form will be considered. 

Click here to access the application form.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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