Office Manager

AO1 Administrative Officer 1

Regular/full-time

Department of Families

Winnipeg Child & Family Services, Community Service Delivery

Winnipeg MB

Advertisement Number: 38086

Salary(s):   AO1 $48,853.00 - $57,363.00 per year

Closing Date:   September 14, 2021

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to persons with disabilities. Applicants are requested to self-declare at the time of application.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

This competition may also be used to appoint successful candidates to future term or regular appointments subject to staffing approval and will remain in effect for 12 months.

In accordance with The Child and Family Services Act, The Child and Family Services Authorities Act and The Adoption Act, Winnipeg Child and Family Services (WCFS) provides a comprehensive continuum of child protection and family support services in Winnipeg. WCFS partners with the community to provide supportive and preventative services to families; protection services to children at risk of abuse and neglect; develops and provides basic and specialized placement services to meet the needs of children in care; provides preservation and reunification services to families when reunification is no longer an option. WCFS is currently seeking a qualified candidate for  the role Office Manager which is a regular position.  If you are looking for a role that will enhance your office management and supervisory skills, this is a great opportunity.  

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Criminal Record Check (including Vulnerable Sector Search)
• Adult Abuse Registry Check
• Satisfactory Child Abuse Registry Check
• Satisfactory Adult Abuse Registry Check
• Satisfactory Prior Contact Check

Qualifications:
Essential:

• Extensive experience providing administrative and secretarial support to executive management level staff including managing calendars, a high volume of phone calls, email correspondence and meeting requests
• Excellent verbal communication skills
• Excellent written communication skills including experience drafting, editing, proofing and self initiating correspondence with a high degree of accuracy
• Office management experience including setting up and maintaining office administrative systems such as; paper and electronic filing, data tracking systems and managing operational office requirements
• Supervisory experience including leading staff, managing performance, and balancing workloads according to priorities
• Experience working with and managing highly confidential and sensitive information with diplomacy and tact
• Experience researching and compiling information for management review
• Excellent organizational and time management skills including the ability to establish priorities, remain flexible and meet strict and changing deadlines
• Strong interpersonal skills with the ability to facilitate working relationships with staff at all levels of government as well as the public using tact and diplomacy
• Ability to anticipate needs, take initiative and work independently with minimal supervision
• Sound judgement and problem solving skills with the ability to handle non-routine issues
• Experience using Microsoft Office programs including Word, Excel , Outlook and PowerPoint
• Experience in the development and implementation of processes, procedures and policies

Duties:
Reporting to the Chief Executive Officer (CEO), the Office Manager is responsible for a full range of senior administrative functions supporting the CEO; the administration and operation of the executive office; branch human resources administration and the supervision of staff. 

A detailed position description is available upon request.

Apply to:

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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