Administration and Finance Assistant

AY4 Administrative Secretary 4

Regular/full-time

Department of Families

Financial and Administrative Services, Administration and Finance Division

Winnipeg MB

Advertisement Number: 37403

Salary(s):   AY4 $46,167.00 - $52,578.00 per year

Closing Date:   August 22, 2021

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people, visible minorities and persons with disabilities.

A 12-month eligibility list may be created from this competition for similar regular, term, full-time or part-time positions.

Preference to internal applicants may be applied.

The Administration and Finance Assistant is responsible for providing full administrative support to the Financial Planning and Review section of Financial and Administrative Services Branch, and the Assistant Deputy Minister/Executive Financial Officer (ADM/EFO)  pertaining to:

• Estimates (including the Preliminary Estimates, draft print, and estimate proofs),
• Monthly, quarterly and yearly cash flow reporting,
• The development, maintenance, and implementation of the computer based financial reporting process for the Department 

To be considered for this competition you must submit an application form, resume and cover letter. See below for further instructions. Note: Only those who submitted the application form, resume and cover letter will be considered.

Click here to access the application form. 

Conditions of Employment:

• Must be legally entitled to work in Canada

• Must have a satisfactory Criminal Record Check with vulnerable sector search, Child Abuse Registry Check and Adult Abuse Registry Check

Qualifications:
Essential:

• Post-secondary education in  office/business administration with progressive administrative/clerical and financial accounting experience or equivalent combination of education or training and extensive experience may be considered
• Experience providing financial and administrative/clerical support to senior level staff including working with sensitive and confidential information
• Experience with estimates and cash flow processes including compiling financial data; preparing and analyzing revenues/expenditures; monitoring expenditures
• Office management experience including developing and maintaining office administrative systems and procedures, paper and electronic filing, document tracking, archiving and records management
• Proficiency with Microsoft Word, Outlook, PowerPoint, including a strong proficiency with Excel
• Strong problem solving and decision making skills with the ability to work independently, apply political acumen and exercise a high level of initiative
• Strong interpersonal skills with the ability to work with a variety of internal and external stakeholders at all levels, and build and maintain working relationships
• Excellent written communication skills with experience preparing a variety of documents including correspondence, reports and/or authority seeking documents with strong attention to detail
• Excellent verbal communication skills with the ability to provide information in a clear and professional manner
• Strong organizational and time management skills with the ability to prioritize workloads and effectively manage deadlines
• Ability to manage highly sensitive material and information in a confidential and professional manner

Duties:
Reporting to the Manager, Financial Planning and Review, the Administration and Finance Assistant is responsible for providing continuous financial and analytical support for enhanced management, control, and accountability of departmental resources including the support and maintenance of integrated program budgeting and reporting systems. This includes providing assistance with the preparation, analysis, and review of departmental expenditure forecasting and reporting requirements with a particular focus on the estimates, monthly, quarterly and yearly cash flow reporting as well as the development, maintenance, and implementation of the computer based financial reporting process for the Department.

Apply to:

To be considered for this competition you must submit an application form, resume and cover letter. See below for further instructions. Note: Only those who submitted the application form, resume and cover letter will be considered.

Click here to access the application form. 

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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