Executive Assistant

AY3 ADMIN SECRETARY 3

Regular/full-time

Department of Central Services

Business Operations and Strategy / Business Transformation and Technology

Winnipeg MB

Advertisement Number: 37773

Salary(s):   AY3 $41,136.00 - $47,018.00 per year

Closing Date:   August 16, 2021

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

To be considered for this competition you must submit an application form. See below for further instructions.
Click here to access application form

Conditions of Employment:

• Must be legally entitled to work in Canada

• Must be able to provide a satisfactory criminal record check

Qualifications:
Essesntial:

• Experience providing administrative/clerical support to management and/or senior management.
• Experience handling and maintaining sensitive material in a confidential and professional manner
• Experience maintaining accuracy and paying attention to detail
• Experience providing customer service to internal and external clients by phone, email and in person in a professional manner
• Experience and proficiency with Microsoft Office suite - Excel, Outlook and Word
• Excellent organization and time management skills with the ability to handle multiple tasks in high-pressure situations and competing priorities while meeting strict deadlines
• Ability to take initiative and work independently and as part of a team
• Strong interpersonal skills, with the ability to work co-operatively and constructively as part of a team.
• Excellent written communication skills with experience proofreading, editing and creating letters and/or reports
• Excellent verbal communication skills

Desired:

• Experience with SAP

Duties:
The Administrative Assistant is accountable for providing administrative and clerical support for Business, Transformation and Technology.   Business Transformation and Technology is the central service provider for all communications and technology services.  BTT has a shared services approach to Office Administration whereby all Executive Directors and Senior Managers and their respective operations receive common administrative service from one area within Management Services. 

To be considered for this competition you must submit an application form.  Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form.  The selection board will rely only on information provided in this form to determine whether a candidate will be invited for further assessment.  Note: You are not required to submit a cover letter, but may be asked to submit a resume, references, or other documentation at a later point if invited for further consideration.
Click here to access the application form

Apply to:

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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