Administrative Secretary

AY3 Administrative Secretary 3

Term/full-time

with the possibility of a Regular Full-Time appointment subject to staffing approval.

Department of Families

Winnipeg Child and Family Services, Community Service Delivery

Portage la Prairie MB

Advertisement Number: 37980

Salary(s):   AY3 $41,136.00 - $47,018.00 per year

Closing Date:   August 9, 2021

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Consider this excellent opportunity with the Manitoba government at the Manitoba Developmental Centre (MDC), located 45 minutes west of Winnipeg in the City of Portage la Prairie. The MDC, a branch of the Department of Families, is an accredited residential care facility providing specialized services to individuals with an intellectual disability and complex needs. On-site interdisciplinary teams provide a wide range of services to residents to ensure that every individual's needs are met and quality of life is enhanced. The Manitoba government has a comprehensive benefits package which includes health spending, dental, vision, long term disability, supportive employment, maternity and parental leave, and a defined pension plan. 

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check
• Must be physically able to perform the duties and responsibilities of the position which includes bending down and lifting up to 20 pounds

Qualifications:
Essential:

• Experience providing administrative, secretarial and clerical support, such as: meeting coordination, receiving, logging and distributing mail, screening and directing inquiries (both in person and phone), and ordering supplies
• Experience maintaining paper and electronic filing and tracking systems
• Ability to pay attention to detail and maintain accuracy when formatting, editing and proofing documents
• Ability to work with highly confidential material
• Effective organizational and time management skills including the ability to establish priorities to meet deadlines
• Ability to work independently with general supervision
• Excellent interpersonal skills including the ability to work cooperatively in a team environment
• Excellent written communication skills
• Excellent verbal communication skills
• Experience using Microsoft Office (Outlook, Word, Excel)

Desired:

• Experience using database systems such as: Microsoft Access, SAP, etc.

Duties:
What you will do:
As an Administrative Secretary you will report to both the Administrative Services Manager and Supervisor and will be responsible for providing administrative, secretarial and clerical support to a team of social workers and a Supervisor.

Who you are:

• You have experience providing administrative, secretarial and clerical support including the ability to work with highly confidential material
• You have excellent interpersonal skills with the ability to work cooperatively in a team
• You have effective organization and time management skills including the ability to establish priorities to meet deadlines

What we offer:

• Access to a strong and established team who will share their knowledge and expertise with you
• Professional development opportunities to strengthen and develop your skills

Apply to:

A detailed position description is available upon request

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

_