Administrative Assistant

AY3 Administrative Secretary 3

Regular/full-time

Manitoba Infrastructure

Highway Regional Operations - Northern Region, Technical Services and Operations

Thompson MB, Dauphin MB

Advertisement Number: 37829

Salary(s):   AY3 $41,136.00 - $47,018.00 per year

Closing Date:   July 18, 2021

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Preference may be given to Civil Servants within the Manitoba Government.

To be considered for this competition you must submit an application form.


**CLICK HERE TO ACCESS THE APPLICATION FORM**

Conditions of Employment:

• Must be legally entitled to work in Canada

• Must be able to work overtime as required.

Qualifications:
Essential:

• Extensive experience in a secretarial or administrative support position.
• Experience proofreading, editing and preparing correspondence, processing mail, providing reception services and records management.
• Experience working with confidential and sensitive information.
• Experience in Microsoft office (such as Word, Excel and Outlook).
• Experience providing customer service and dealing with the public. 
• Organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written communication skills with strong attention to detail.
• Strong verbal communication skills.
• Strong interpersonal skills.

Desired:

• Experience with timekeeping

Duties:
The Administrative Assistant provides confidential administrative and frontline reception support in a timely and professional manner for a number of (senior) staff in the Regional office. The Region is multi-functional with a wide range of professionals, paraprofessionals and field employees operating in all areas of the Region. This position will interact effectively with department employees, staff from other government agencies and members of the public to ensure a high level of customer service. Two positions in the Regional office share equally in these responsibilities. They will also provide backup to other support staff as required.

Apply to:

To be considered for this competition you must submit an application form.  Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. 

The selection board will rely only on information provided in the application form to determine whether a candidate will be invited for further assessment. 

**CLICK HERE TO ACCESS THE APPLICATION FORM**

Note: You are not required to submit a cover letter, but may be asked to submit a resume, references, or other documentation at a later point if invited for further consideration. 

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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