Court Clerk Monitor

CC1-2 Clerk of Court 1-2

Term/full-time

with a possibility of becoming Regular

Manitoba Justice

Manitoba Court Operations, Courts

Winnipeg MB

Advertisement Number: 39755

Salary(s):   CC1-2 $1,661.70 - $2,048.85 bi-weekly

Closing Date:   December 31, 2022

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

To be considered for this competition, candidates are required to submit the Application Screening Form for screening, along with their resume, to the Public Service Commission by email (govjobs@gov.mb.ca), quoting 39755 and position title in the subject line. The selection board will rely on information provided in the application screening form and may rely on the information provided in the resume and cover letter for screening purposes to determine whether a candidate will be invited for further assessment.

If you are having difficulty opening the link, you may have to use a different browser. You may also contact Human Resource Services under “Apply to” to request a copy of the Application Screening Form. 


                           CLICK HERE TO ACCESS THE APPLICATION SCREENING FORM.
 

Have you considered a career in Courts Operations?

A career with Manitoba Justice can be interesting and rewarding – one where you can make a difference. 
Manitoba Justice’s strength comes from its employees and diverse workforce.  We have a substantial benefits package which includes extended health, health spending, dental, vision, long term disability, supportive employment, maternity and parental leave, and a defined pension plan.

This position involves considerable public contact and assistance to the legal profession related to regulations or procedures and completion of court documents. Extensive training as well as coaching is provided for this position in order for you to succeed.  Training consists of court office duties and courtroom functions in order to acquire basic working knowledge of court rules and procedures associated with any of the various courts functioning in the province. Successful candidates usually start as a Clerk of Court 1 (CC1) and with training/experience, progress to the Clerk of Court 2 (CC2) level.

Duties:
The incumbent will be required to perform duties as a Court Clerk Monitor attending Provincial and King's Bench criminal, family and civil court sittings. Duties include: monitoring court proceedings using digital recording software, accurate logging of court proceedings, marking and recording exhibits, reading charges, administering oaths to witnesses, maintaining order in the courtroom, completing court dispositions and all related paperwork verbatim, and performing other pre and post court related duties. The incumbent is expected to maintain discretion at all times with the ability to handle sensitive and graphic evidence and submissions during court hearings. The incumbent will also assist the judiciary, members of the legal profession, police and public as required.

Qualifications:
Essential:

• Experience performing clerical and administrative duties including data entry, handling inquiries on the phone/in-person, and preparing/processing complex detailed documentation
• Excellent organizational and time management skills including the ability to handle multiple tasks in pressure situations with strict deadlines 
• Strong interpersonal skills with the ability to resolve conflict
• Ability to maintain accuracy and pay attention to detail
• Ability to work independently with minimal supervision
• Ability to exercise sound judgment and independent decision making skills
• Ability to work effectively in a team environment as well as contribute to a respectful workplace
• Excellent verbal communication skills with the ability to project vocally without error 
• Excellent written communication skills  
• Proficiency with Microsoft Office (Word, Outlook) or equivalent program

Desired:

• Experience working in a court or related legal environment which may include working with courtroom documentation, procedures and processes
• Completion of a recognized legal or administrative assistant program, other related post-secondary education or related training

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Enhanced Security Check
• Satisfactory Adult and Child Abuse Registry Checks
• Satisfactory Criminal Record Check with Vulnerable Sector Search
• A valid Manitoba Class 5F driver’s license (desired)
• Ability to travel to other court centers and circuit court locations by car, airplane and any other means of transportation with the possibility of overnight stays
• Ability to work overtime as necessary with little notice
• Ability to lift and transport related equipment weighing up to 14 kg/30 lbs.

Apply to:

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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