**REPOST** Clerk and Administrative Assistant

AY3 Administrative Secretary; CL3 Clerk 3

Regular/full-time; Departmental

Department of Transportation and Infrastructure

Various Branches/Divisions

Dauphin MB, Portage la Prairie MB, Steinbach MB, Brandon MB, Winnipeg MB

Advertisement Number: 38892

Salary(s):   AY3 $41,136.00 - $47,018.00 per year ; CL3 $41,212.00 - $47,283.00 per year

Closing Date:   July 25, 2022

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people and persons with disabilities.

An eligibility list may be established and maintained for up to a period of 12 months for future (regular, departmental and term) vacancies.

If you are looking for a rewarding and exciting career, this is a great opportunity to join our team!

The intent of this competition is to fill a number of current vacancies and establish an eligibility list for a variety of clerical and administrative positions throughout the Department of Transportation and Infrastructure. Some positions may require a unique skillset or experience; therefore, candidates may be required to undergo additional assessments to validate their qualifications, skills, experience, abilities and knowledge.

Candidates are required to complete the Application Screening Form to be considered for this competition. See the below link for the Application Screening Form and further instructions.

Conditions of Employment:

• Must be legally entitled to work in Canada

• Some positions may require a current and satisfactory Criminal Records Check. Candidates will be responsible for the associated costs

Qualifications:
Essential:

• General office experience such as: filing, mail/document management and coordination, electronic calendar management, meeting coordination and the use of office equipment.  
• Experience in data entry using computerized systems and databases.
• Experience in providing customer service to internal and external clients by phone, email and in person in a professional manner.
• Effective written communication skills; including experience in proofreading, editing and preparing letters and/or reports.
• Experience and proficient in the use of Microsoft Word, Excel, Power Point, Outlook & Teams.
• Effective organizational and time management skills with the ability to handle multiple tasks in high-pressure situations with competing priorities while meeting strict deadlines.
• The ability to work with a high degree of independence and accuracy.
• The ability to exercise high level of discretion and confidentiality.
• Effective verbal communication skills to clearly and professionally communicate with internal and external stakeholders.
• Effective interpersonal skills including the ability to work cooperatively and collaboratively in a team environment.
• Experience in financial and accounting principles, preferably accounts payable and accounts receivable (essential for financial clerical positions only).
• Ability to communicate verbally and in writing in French (essential for bilingual positions only).

Desired:

• Experience with using SAP

Duties:
The incumbent will be responsible for providing various clerical and administrative support to staff as needed. The specific duties for both the Clerk and Administrative Assistant positions will be dependent on organizational needs. Typical duties of these roles include, but are not limited to:

• Calendar and appointment management
• Meeting coordination
• Establishing a bring forward system, assignment tracking  
• Preparing a variety of reports, meeting minutes and correspondence, including proofreading and editing written documents
• Filing and maintaining paper and electronic databases
• Screening and directing inquiries (phone calls and email inquires)
• Processing accounts payable and receivable

A position description will be made available to applicants prior to an offer of employment.

To be considered for this competition, you MUST submit an application form. Complete the application form at the link below.

***CLICK HERE TO ACCESS THE APPLICATION FORM.***

The selection board will rely only on information provided in this form to determine whether a candidate will be invited for further assessment.

Note: You are not required to submit a cover letter, but may be asked to submit a resume, references, or other documentation at a later point if invited for further consideration. 

Apply to:

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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