Records Management

CL3 Clerk 3

Regular/full-time

Department of Families

Financial Services, Manitoba Housing and Renewal Corporation

Winnipeg MB

Advertisement Number: 37185

Salary(s):   CL3 $41,212.00 - $47,283.00 per year

Closing Date:   April 5, 2021

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 6 months.

Manitoba Housing and Renewal Corporation is looking for Records Management clerk to maintain central filing databases and archiving records.  Manitoba Housing and Renewal Corporation is a division of Department Families and is working with other levels of government and the community to provide access to a range of affordable housing options with appropriate supports for individuals with multiple housing barriers.

Conditions of Employment:

• Must be legally entitled to work in Canada

• Criminal Records Search with vulnerable sector check
• Must be physically able to complete the duties and responsibilities of the position which includes; reaching, bending and lifting up to 25 lbs

Qualifications:
Essential:

• Post Secondary education or training in Records Management, Library Management or Business Administration or a combination of education and directly related experience may be considered
• Experience working in a records management role
• Experience developing and maintaining an Access database for record keeping
• Experience archiving records
• Ability to apply policies, processes and procedures as it relates to records management
• Excellent interpersonal skills while interacting with various levels of staff and management
• Excellent organizational and time management skills with the ability to prioritize and meet time sensitive deadlines
• Experience handling and maintaining sensitive material in a confidential and professional manner
• Excellent attention to detail with the ability to work efficiently and accurately
• Proficient in Microsoft Office (Word, Outlook, Access and Excel)
• Experience creating and working with complex Excel documents
• Excellent verbal communication skills
• Excellent written communication skills

Duties:
Provide overall coordination of central recordkeeping within Manitoba Housing and Renewal Corporation (MHRC) and maintain central filing databases. These databases are utilized to catalogue the 10,000+ agreements, contracts, plans that hold business, legal, fiscal, and historical value, and are received from all branches within MHRC and located in a central file room. The records are retained as evidence of business activities and transactions. The records are consulted when the retrieval of files is necessary. The position also continuously ensures that the information is updated and/or cross-referenced in indexes, and filed in the appropriate location.  Duties also include the responsibility for the keeping and application of the corporate MHRC seal onto approved contracts/agreements in multiple copies, therefore this position requires the ability to handle highly confidential documents such as legal, financial, and operational document.

Apply to:

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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