Prosecution File Manager

CL4 Clerk 4

Term/full-time

May be used for other areas not indicated for similar positions including offices in Winnipeg, The Pas, Portage La Prairie, Dauphin, and Brandon.

Manitoba Justice

Manitoba Prosecution Service, Crown Law

Thompson MB

Advertisement Number: 37242

Salary(s):   CL4 $1,855.28 - $2,113.38 bi-weekly Plus Remoteness Allowance, if applicable.

Closing Date:   April 1, 2021

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people. Applicants are requested to self-declare at the time of application.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

To be considered for this competition candidates are required to submit the Application Form for screening, along with their resume, to the Civil Service Commission by email (govjobs@gov.mb.ca), quoting 37242 and position title in the subject line. Resumes may be used in addition to the Applicant Form for screening purposes.

Click here to access the application form.

Manitoba Prosecution Service is responsible for prosecuting most offences in Manitoba. These offences are identified in provincial statutes, the federal Criminal Code of Canada and the Youth Criminal Justice Act. In Canadian criminal law, the accused is presumed innocent unless proven guilty beyond a reasonable doubt. In order to convict, there must be evidence to prove beyond a reasonable doubt that the accused committed the offence. A Crown Attorney's duty is to ensure that justice is served by presenting all available legal proof of the facts to the court, and the Prosecution File Managers are instrumental in the preparation of these cases. To be considered for this competition you must submit an application form. See below for further instructions.

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Criminal Record Search
• Satisfactory Child Abuse Registry Check 
• Satisfactory Adult Abuse Registry Check 
• Satisfactory Enhanced Security Screening

Qualifications:
Essential:

• Experience performing a full range of administrative duties, including the use of Microsoft Word, Outlook, Excel and Adobe
•  Maintaining accuracy and attention to detail
• Interpersonal skills that demonstrate a contribution to a respectful workplace and valued diversity, including the ability to deal effectively with related system stakeholders
• Excellent written communication skills
• Excellent verbal communication skills
• Ability to work independently and show initiative under minimal supervision
• File management experience including gathering and compiling information through conducting research and contacting stakeholders
• Excellent organizational and time management skills with the ability to prioritize assignments and meet deadlines 
• The ability to adapt, learn and grow through challenge, pressure or adversity

Desired:

• Experience in administration in a legal environment
• Graduation from a recognized legal or administrative secretarial training program or equivalent education and/or experience

Duties:
Reporting to the Regional or Winnipeg Support Staff Manager, the Prosecution File Manager is responsible for propelling prosecutions forward by independently setting matters for disposition or trial, ensuring all aspects of files are complete and relevant information is located, analyzed and brought to the attention of the Crown Attorneys in the most timely way possible. The incumbent is responsible for providing legal administrative support to Crown Attorneys including researching and compiling file information, preparation and completion of complex legal documents and correspondence and creation/maintenance of electronic and physical legal files. The incumbent's responsibilities also include preparing and clearing court dockets, stakeholder contacts, scheduling, reception and other office related duties, and providing assistance to the general public, members of the legal profession and members of various policing agencies.

Apply to:

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

_