Court Clerk Monitor/Deputy Registrar/Staff Justice of the Peace

CC1-2 Clerk of Court 1-2

Term/full-time

(term with the possibility of becoming Regular)

Manitoba Justice

Regional Court Operations, Courts

Portage la Prairie MB

Advertisement Number: 37135

Salary(s):   CC1-2 $1,573.25 - $1,939.38 bi-weekly

Closing Date:   March 8, 2021

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

This competition may be used to appoint successful candidate (s) to current and future appointments in Portage la Prairie and surrounding areas, subject to staffing approval.

To be considered for this competition candidates are required to submit the Application Form for screening, along with their resume, to the Civil Service Commission by email ( govjobs@gov.mb.ca ), quoting 37135 and position title in the subject line. Resumes may be used in addition to the Applicant Form for screening purposes.

Click here  to access the application form.

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Enhanced security check
• Satisfactory Criminal Record Check, Statisfactory Child Abuse Registry Check, Satisfactory Adult Abuse Registry Check
• Ability to lift and transport related equipment weighing up to 14 kgs / 30 lbs. 
• Possess a valid Manitoba Class 5F Driver's License and have access to a personal vehicle to travel for business purposes
• Ability to work overtime as necessary with little notice
• Ability to travel to other court centers and circuit court locations and the possibility of overnight stays
• Must qualify for an appointment as a Staff Justice of the Peace pursuant to statutory requirements

Qualifications:
Essentials:

• Experience performing clerical or administrative duties including data entry, handling inquiries on the phone or in-person, and preparing or processing detailed documentation
• Organizational and time management skills including the ability to handle multiple tasks in pressure situations with strict deadlines
• Ability to maintain accuracy and pay attention to detail
• Ability to exercise sound judgment and independent decision making skills
• Ability to work effectively in a team environment as well as contribute to a respectful workplace
• Strong interpersonal skills with the ability to resolve conflict
• Excellent verbal communication skills including the ability to project vocally without error
• Excellent written communication skills
• Proficiency with Microsoft Office (Word and Outlook) or equivalent programs

Desired:

• Experience working in a court or related legal environment which may include working with courtroom documentation, procedures and processes
• Completion of a recognized Legal or Administrative Assistant program or other related post secondary education

Duties:
The incumbent will mainly be required to act as a Court Clerk Monitor attending Provincial and Queen's Bench court sittings. Duties include: monitoring verbatim recording using digital recording software, and accurate logging of court proceedings; receiving, marking and recording all exhibits; reading charges; administering oaths to witnesses; maintaining order; completing court provisions and all related paperwork; and performing other pre and post court related duties. The incumbent will assist the judiciary, legal profession, police and public as required. The incumbent will also hold the designation of a Deputy Registrar and Staff Justice of the Peace. As a Deputy Registrar, the incumbent will review and process documents under the Queen's Bench Rules, various federal / provincial Statutes / Acts and Regulations, register and issue all court pleadings and processes in all divisions of the Court and enter relevant information on the Registry system according to a standards manual. As a Staff Justice of the Peace, duties include: receiving information, issuing process and determining issuance of subpoenas, assuring the accuracy and completeness of court-issued documents, reviewing and signing court orders for offenders, applicants and respondents, explaining court procedures and preventative justice programs to the public.

Apply to:

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

_