Registration Clerk; Administrative Assistant; Clerk

CL3 Clerk 3

Regular/full-time; Term/full-time; Term/part-time

Manitoba Finance

Manitoba Securities Commission; Consumer Protection,

Winnipeg MB

Advertisement Number: 36592

Salary(s):   CL3 $41,212.00 - $47,283.00 per year

Closing Date:   November 8, 2020

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people and persons with disabilities. Applicants are requested to self-declare at the time of application.

An eligibility list may be created for similar positions in Winnipeg  will remain in effect for 12 months. This competition may be used to appoint successful candidate(s) to current and future regular, term or acting status appointments subject to staffing approval.

A detailed position description is available upon request.

This competition will be used to fill positions across the department of Manitoba Finance all located in Winnipeg. Manitoba Finance is looking to recruit for a number of clerical positions across the department. Positions include: Registration Clerk- Real Estate, Registration Clerk- Securities, Administrative Assistant-Financial Institutions Regulations Branch (FIRB) and Clerks.
If you are looking for a rewarding and exciting career, this is a great opportunity to join our team.  The Manitoba government has a comprehensive compensation and benefits package which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity leave, family related leave and a defined pension plan (some pension plans allow for portability between the Civil Service Superannuation Board and employers). Training and career development opportunities are also available for employees. 

 To be considered for this competition you must submit an application form. See below for further instructions.

**CLICK HERE TO ACCESS APPLICATION FORM**

Conditions of Employment:

• Must be legally entitled to work in Canada

• Must provide and maintain a satisfactory Criminal Record Check.

Qualifications:
Candidates must have at least one of the following:

• Experience performing administrative/clerical duties such as providing reception, maintaining filing systems, sorting mail and operating office equipment
• Experience preparing bank deposits and bank reconciliations
• Experience interpreting or applying legislation or regulations in a regulatory setting 
• Experience handling and maintaining sensitive material in a confidential and professional manner.

Candidates must have all of the following:

• Experience entering data into computerized systems and databases
• Experience maintaining accuracy and paying attention to detail.
• Experience assessing and approving applications 
• Excellent verbal communication skills
• Excellent written communication skills with experience proofreading, editing and creating letters and reports
• Excellent organizational and time management skills with the ability to handle multiple tasks in high pressure situations and competing priorities while meeting strict deadlines.
• Ability to take initiative and work independently as part of a team
• Extensive experience with Microsoft Office, Excel, Outlook and Word
• Strong interpersonal skills, with the ability to work co-operatively and constructively as part of a team
• Experience providing customer service to the public by phone, email and in person in a professional manner

Desired:

• Experience working with Great Plains Accounting Software
• Knowledge of the Real Estate Industry 

Duties:
Registration Clerk- Real Estate
The Registration Clerk reports to the Deputy Registrar regarding registration matters. The incumbent reviews applications submitted under The Real Estate Brokers Act and The Mortgage Brokers Act and is responsible for contacting applicants to address deficiencies. The incumbent provides administrative support for management and professional staff including reviewing incoming mail, composing and processing general correspondence related to routine registration matters, and responding to inquiries related to routine registration matters in-person, over the phone and by mail. The incumbent also reports to the Registrar regarding accounting functions related to recording and reconciliation of interest received on broker's trust accounts and unclaimed trust deposits.

Registration Clerk- Securities
Reporting to the Deputy-Director, the Registration Clerk has primary responsibility for the maintenance and operation of the Registration functions under The Securities Act, The Commodity Futures Act, Registration Rules and The National Registration Database Rules. The incumbent initiates a full review of registration applications. They are responsible for composing and processing deficiency correspondence concerning first time registrants, reactivations, reinstatements and other routine registration matters. The incumbent performs daily administrative duties including reviewing incoming mail, composing and processing general  correspondence related to routine registration matters and interacts with the public and stakeholders in person, over the phone and by email.
 
Administrative Assistant- Financial Institutions Regulation Branch (FIRB)
This position is responsible for administrative areas of the branch that include the collection of fees for services, review of applications and accompanying documentation for insurance companies, credit unions and caisses populaires, cooperatives and trust and loan companies. In addition to processing and records maintenance, the incumbent will be responsible for the collection and filing of annual reports for all sectors as well as general administrative duties for all sectors. A more detailed job description is available upon request.
 
Clerk- Vital Statistics Agency (VSA)
This position is responsible for providing eligible/entitled individuals with services or products related to evidence of foundational identity/vital status, or the provincial vital event registry, in person, by phone, or via correspondence.
 

Apply to:

To be considered for this competition you must submit an application form.  Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form.  The selection board will rely only on information provided in this form to determine whether a candidate will be invited for further assessment. 

Note: You are not required to submit a cover letter, but may be asked to submit a resume, references, or other documentation at a later point if invited for further consideration. 


**CLICK HERE TO ACCESS APPLICATION FORM**

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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