Manager, Administration and Finance

XO4 Administrative Officer 4

Regular/full-time

Manitoba Finance

Treasury Board Secretariat, Administration and Finance

Winnipeg MB

Advertisement Number: 42764

Salary(s):   XO4 $72,664.00 - $93,620.00 per year

Closing Date:   April 23, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

This position is responsible for providing leadership, direction and coaching to staff working in the unit. As a member of the Secretariat's Executive Management Committee the position also oversees the Secretariat's administrative and finance functions. 

Conditions of Employment:

• Must be legally entitled to work in Canada

• Valid Class 5 Drivers License and access to personal vehicle for government business
• Must provide and maintain a satisfactory criminal record check
• Must be able to work overtime, evenings and weekends as needed

Qualifications:
Essential:

• Post-secondary education in Business Administration, Office Administration, Public Administration, or related field. An equivalent combination of education, training and experience may be considered.
• Experience providing financial administration such as quarterly cash flows, forecasting and budgeting of operational expenses and salaries, financial projections, and financial reporting.
• Experience managing office operational needs i.e. acquisition of furniture and equipment, office equipment leases, office accommodations, inventories, physical and network security, and desktop/software requirements. Managing computer operating system and hardware systems, installation, and upgrades.
• Experience in human resource management i.e. recruitment, training, and development, coaching and mentoring, conflict resolution and performance management. Coordination and knowledge of working documents for staffing requests.
• High level of political acumen for navigating sensitive and confidential issues with tact and diplomacy.
• Strong organizational skills with the ability to effectively manage conflicting deadlines and handle high workload situations with superior attention to detail and accuracy.
• Strong interpersonal skills with the ability to build partnerships, foster collaboration and establish strong working relationships with stakeholders.
• Experience coordinating and managing complex projects, project initiation, planning, budgeting, and document preparation.
• Knowledge of Treasury Board Submissions, Estimates and Financial Reporting Cycle.

Desired:

• Experience with SAP or similar software, Accounts Receivable/Payable and Human Resources.
• Experience with Microsoft Teams, Visio and SharePoint.

Duties:
The position represents the Secretariat at various meetings and committees. The incumbent is therefore responsible for advising and updating committee members on human resource initiatives, financial planning and information technology. 

Apply to:

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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