Administrative Assistant to the Minister (open until filled)

ATM Administrative Assistant to the Minister

Regular/full-time

Various Departments

Minister's Office

Winnipeg MB

Advertisement Number: 42720

Salary(s):   ATM $57,969.00 - $69,487.00 per year

Closing Date:   May 12, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to persons with disabilities.

This competition will be used to fill any upcoming ATM, AO1 and AO2 vacancies at the Manitoba Legislative Building for future acting status, term or regular positions.  Where established, an eligibilty list will remain in effect until exhausted or expired based upon operational requirements.  

Preference may be given to internal candidates.

Conditions of Employment:

• Must be legally entitled to work in Canada

• Must be able to provide and maintain a satisfactory criminal record check
• May be required to work overtime

Qualifications:
Essential:

• Extensive experience providing administrative and secretarial support to executive and senior level staff including scheduling meetings, coordinating appointments and making travel arrangements
• Experience managing correspondence tracking systems and setting up and maintaining physical and electronic files
• Excellent interpersonal skills with the ability to deal with a variety of internal and external stakeholders using tact and diplomacy
• Proven organizational and time management skills with the ability to meet strict and shifting priorities
• Excellent written communication with the ability to draft, format, edit and proofread correspondence
• Experience working with sensitive material in a confidential and professional manner
• Excellent problem solving skills and ability to exercise a high level of initiative
• Excellent verbal communication skills
• Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint
• Thorough knowledge of administrative procedures, legislation and legislative processes, and policies of the Manitoba government

Desired:

• Experience supervising employees, delegating work assignments and monitoring work flow
• Experience working in the Manitoba Legislative building environment providing administrative and secretarial support
• Experience working with Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS)

Duties:
Providing specialized, confidential administrative support to the Minister, the Assistant will function as the office lead and scheduling coordinator. This position works under limited supervision and exercises a high degree of initiative to coordinate and respond to requests, schedule meetings and appointments while ensuring smooth operation of the Minister's office.

Apply to:

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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