Administrative Officer

AO1 Administrative Officer

Regular/full-time

Manitoba Justice

Legislative Counsel Division

Winnipeg MB

Advertisement Number: 42704

Salary(s):   AO1 $54,356.00 - $65,420.00 per year

Closing Date:   April 22, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

The Legislative Counsel Division is responsible for drafting, translating and publishing the laws of Manitoba. It also provides legislative and parliamentary translation services to the Legislative Assembly of Manitoba through the Legislative and Parliamentary Translation Branch. The Legislative Counsel Division offers a positive working environment that values and supports continuous learning, collaboration and a commitment to excellence. To be considered for this competition you must submit an application form. See below for further instructions.

Click here to access the application form.

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Criminal Record Check
• Overtime work as required

Qualifications:
Essential:

• Extensive experience performing clerical and administrative duties in an office environment, including preparing specialized or highly complex documents and processing detailed documentation and manual and electronic file maintenance
• Excellent written communication skills with the ability to write and proofread documents to ensure proper grammar, spelling and formatting
• Excellent verbal communication skills 
• Superior attention to detail and ability to ensure accuracy of work in a fast-paced and high-pressure environment
• Ability to take initiative and work independently to assist in the efficiency and effectiveness of the Division
• Ability to work in a team environment, including working cooperatively with staff across the department and in other departments
• Ability to apply sound judgment and exercise problem-solving skills to handle non-routine issues
• Ability to manage confidential and politically sensitive material or situations in an appropriate manner 
• Experience with Microsoft Office (Word and Outlook) or equivalent software applications
• Experience in preparing budget materials, Estimates submissions, quarterly cashflow reports and other financial information. Experience in anticipating forecast requirements, submitting information for budget, monitoring costs and analyzing variances

Desired:

• Experience supervising staff
• Experience working with statutes and regulations
• Experience with the development and maintenance of administrative procedures and practices
• Experience with more complex features of word processing or database software, such as macros in Word or formulas in Excel
• Experience with SAP modules (procurement, timekeeping, etc.)
• Experience with Activities and Issues Management System (AIMS)

Duties:
The position requires the performance of complex and specialized administrative and managerial work involving a high degree of initiative and responsibility in planning and directing activities. The position is responsible for ensuring the office operates effectively and efficiently by managing day-to-day operations.

The position requires working in close collaboration with the Chief Legislative Counsel and Assistant Deputy Minister and the Executive Director as well as supervising a team of legal assistants under pressure to adhere to strict deadlines. 

Apply to:

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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