Court Clerk Monitor (Bilingual and Non-Bilingual)

CC2 Clerk of Court 2

Term/full-time

(with the possibility of becoming Regular)

Manitoba Justice

Manitoba Court Operations, Courts

Winnipeg MB

Advertisement Number: 42527

Salary(s):   CC2 $1,878.48 - $2,278.68 bi-weekly

Closing Date:   April 30, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

To be considered for this competition, you ARE REQUIRED to submit your resume and cover letter, to the Talent Acquisition - Executive Recruitment at PSCExecutivejobs@gov.mb.ca

If successful at the screening stage, candidates will be contacted to start their applications for a Criminal Record Check, Child and Adult Abuse Registry Checks. Receipts for the security checks must be provided prior to their interview.

This position involves considerable public contact and assistance to the legal profession related to regulations or procedures and completion of court documents. Training is provided for this position and consists of learning both court office and courtroom roles in order to gain the basic working knowledge of court rules and procedures.

Applications will be reviewed on an ongoing basis and candidates only need to apply once.  

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Enhanced Security Check
• Satisfactory Criminal Record Check with Vulnerable Sector Search, Adult and Child Abuse Registry Checks
• Possess a valid Manitoba Class 5F driver’s license (desired)
• Ability to travel to other court centers and circuit court locations by car, airplane and any other means of transportation with the possibility of overnight stays
• Ability to lift and transport related equipment weighing up to 14 kgs./30 lbs. 
• Ability to work flexible hours as needed to meet workload demands
• Ability to work overtime with little or no notice
• Must be able to communicate in both verbally and in writing in both official languages of English and French (Designated Bilingual Positions Only)

Qualifications:
Essential:

• Experience performing clerical and administrative duties including data entry, handling inquiries on the phone/in-person, and preparing/processing detailed documentation
• Excellent organizational and time management skills including the ability to handle multiple tasks in pressure situations with strict deadlines 
• Strong interpersonal skills with the ability to resolve conflict
• Ability to maintain accuracy and pay attention to detail
• Ability to work independently with minimal supervision
• Ability to exercise sound judgment and independent decision making skills
• Ability to work effectively in a team environment as well as contribute to a respectful workplace
• Excellent English verbal communication skills with the ability to project vocally without error
• Excellent written communication skills 
• Excellent French verbal communication skills (Designated Bilingual Positions Only)
• Excellent French written communication skills (Designated Bilingual Positions Only)
• Proficient with Microsoft Office (Word, Outlook) or equivalent programs 

Desired:

• Experience working in a court or related legal environment which may include working which courtroom documentation, procedures and processes
• Completion of a recognized legal or administrative assistant program, other related post-secondary education or related training

Duties:
The Court Clerk Monitor will attend Provincial and King's Bench criminal, family and civil court sittings. Duties include: monitoring and recording court proceedings, marking and recording exhibits, reading charges, administering oaths to witnesses, maintaining order in the courtroom, completing court dispositions and all related paperwork and performing other pre and post court related duties. The incumbent is expected to always maintain discretion with the ability to handle sensitive and graphic evidence and submissions during court hearings. The incumbent will also assist the judiciary, members of the legal profession, police and public as required.

Apply to:

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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